![]() When creating a Payer, it does not seem to be linked in any way with an employee (it would make sense to add a payer from the list of “Employee clearing account > xxxx” so that expense claims can be repaid easily at the same time as the salaries). Has this been implemented already? Right now I can see that there are no payers by default (even if there are employees). Basically you will have list of pre-defined list of payers who can pay for out of pocket expenses and each can be linked to credit account. Thanks very much.Ĭredit account will be deducted from name of Payer. I’m curious what others think about the right way to do this and when we can expect the promised changes to the module. If I pay for travel from personal funds, I suppose that might be viewed as an equity contribution. My business is a sole proprietorship, and the traveler is almost always me. But that requires a second transaction and doesn’t seem logical. Then I can spend money from a cash account to clear the payable. The only way I can avoid the reimbursement defaulting to Suspense is to place it into my Accounts Payable liability account. I can then enter the category totals into the expense claim, splitting the entry into multiple lines for various expense accounts they appear in the Expense account summary correctly. The form sorts these into ledger accounts that match those set up in my chart of accounts (Motor Vehicle Expense, Meals and Entertainment, and Travel). My company has a detailed expense report form on which the traveler records daily expenses. What I’m trying to do is use Expense Claims to enter travel expenses that are billable to clients but were paid by personal cash and credit cards of the traveler. There is a suggestion I should be able to associate payers with specific equity accounts, but only Income, Expense, and Liability accounts show up in the menu, despite having established an equity account for myself. Some responses say the Credit Account is a holdover that will disappear, but it hasn’t. Thanks for coming to the Community, wishing you a safe and successful week ahead.I’m confused by information in the Wiki and Forum about Expense Claims. I want you to know I'm always available here for all of your QuickBooks needs. ![]() Click Save and close.Īll of this information is also available in our video tutorial on Recording Expenses with Owner Funds for your convenience.
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